No More Filing Cabinet: 25 Online Filing Systems for Web Workers

Monday, December 10, 2007 at 2:42am by Site Administrator

Whether you work from home or have a separate office space for meeting up with clients, your work area is probably cluttered with loose documents, disorganized filing cabinets and messy paperwork. Web workers are on the computer most of the day anyway, so why not transfer all of your files onto a Web-based system? Read below for 25 online filing systems that will make your life much easier.

  1. Files Anywhere: This popular filing tool provides features like easy-to-use upload and delivery functions, secure encryption services, file sharing options and much more.
  2. Xdrive: Xdrive offers up to 5GB of free online storage to its users. Back up important files, and access all of your uploads from any computer, no matter where you are.
  3. FileCroc: Once you’ve organized your files online for yourself, you can use FileCroc to share documents, images, videos, software programs and other files with your business associates.
  4. Your File Link: Store large documents and images at Your File Link, a system which provides "both fast uploading and downloading times" and a secure connection.
  5. Box: This filing favorite offers free online file storage, Internet file sharing and more. Box gives users the option of setting up an individual, business or enterprise account, depending on your company needs.
  6. FileSend: Web workers will love the fast, hassle-free delivery system from FileSend. FileSend hosts your files and lets you select the e-mail addresses you want your documents to be sent to.
  7. Hotlink Files: Hotlink Files is "your hard disk on the net." Users can store and share files, including photos and videos which can be backed up for maximum protection.
  8. Savefile: If you need to share and collaborate on many different projects at once, use Savefile to upload your files. All files will be given links that others can use to download the documents.
  9. Upload Jar: Your files will never be deleted on Upload Jar, a free file hosting service that maximizes online storage space.
  10. FileXoom: This service is "the largest host that allows direct linking." A free account will grant users up to 2GB of of free file uploads, including mp3s, documents and photos.
  11. .ionEngine: Advanced Web workers should try out .ionEngine to organize their huge lists of downloads and files.
  12. Haizon File Renamer: This "industrial-level file sorter, file organizer [and] file renamer" automatically renames your files based on their content, and then organizes them into different folders.
  13. Atlast! File Notes Organizer 3.5: This shareware download organizes and catalogs all of your files, including photos, videos and audio files.
  14. FileWind: FileWind features unlimited storage and downloads, and claims to have a fast connection and around the clock system support.
  15. FileMatrix: The FileMatrix doesn’t just organize your files online. It’s also a file manager, allowing you to rewrite and redesign image filers and effects, backup files, automate file copy, and more.
  16. HTTP Commander 6.0: This Microsoft-compatibile filing system features file management capabilities like moving, copying, deleting and renaming, as well as search options and a Files and Folders MetaData tool, which allows Web workers to customize their files’ advanced properties.
  17. WebFileExplorer: The WebFileExplorer can be used remotely, so that you can access your files even when you’re away from the office.
  18. File Folder Organizer 3 3.14: Windows users can organize files online with this software solution.
  19. Web-a-File: This remote access file storage center and manager backs up your files in a "reliable data center" and is so flexible that "you can use any Internet device, host, provider, browser and location around the world to access your files."
  20. Furl: If you stumble across a Web page with an inspirational design or idea, save a copy to Furl, "your personal Web file." This system also lets you share your saved files and search for sites that others may have found interesting.
  21. Click2File: Whether you’re a contractor or someone’s supervisor, you could probably use some straightening out all your tax-related documents. Use Click2File to organize your documents online and pay them electronically when the time comes.
  22. Basecamp: Basecamp is generally used for its excellent project management and collaboration capabilities, but its file sharing and storage features are also useful. Keep track of important documents, pay sheets, and other office records in one stop with this online tool.
  23. MediaMax: Streamload’s MediaMax is "the best online storage on the Web." Users can take advantage of the 25GB of free storage, secure backup system, and file sharing options.
  24. Scribd: Scribd is an excellent tool for Web workers who want to store and publish and embed their files online. An unlimited number of files of any size are accepted.
  25. iDC File Manager: Features of the iDC file manager include compatibility with all browsers, a built-in search facility, no file size transfer limits, and a secure file sharing system.

Converting your papers and documents into online files is a way to securely and effectively protect your business and communicate with clients and vendors. Try out any of these 25 online filing systems in order to clean up your office and help your business grow.


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11 Comments »

  1. Thank you for your suggestions on file storage. Many of us are probably awash in clutter and online storage would be a great way to take care of one of our clutter problems.

    Comment by John D. — December 10, 2007 @ 4:07 am

  2. We use Wrike.com http://www.wrike.com/ for project management and for file sharing as well. We can attach all kinds of files to our tasks and access it from any computer with internet connection. Isn’t this great?

    Comment by Albert Porter — December 10, 2007 @ 7:18 am

  3. Online backup is good and important but as secondary backup only.

    I scanned all my papers using 42Tags which allow categorizing papers with tags.

    All the data is kept in one folder so backuping is easy. And if I would like to search I just search by one of the tags.

    Online backup will not soon be a primary backup plan. I suggest backuping online once a month or so because of the hassle involved.

    See a video of 42Tags – http://www.42tags.com/video.htm

    Ohh and you forgot mentioning diino online backup which I think is great!

    Comment by Shimon — December 10, 2007 @ 7:54 am

  4. searchdocs.net is a search engine for documents.

    Comment by Cris — December 10, 2007 @ 8:52 am

  5. Great list!
    Another I use is who.hasfiles [http://who.hasfiles.com/] – not the most (free) storage by any means, but I remember it was super simple to set up as a remote/WebDav server I could access from my desktop.

    Comment by britne — December 10, 2007 @ 4:43 pm

  6. Excellent list.

    I’ve been using Sendago, which has been working quite nicely for me.

    Jamie

    Comment by Terinea Weblog — December 11, 2007 @ 12:35 pm

  7. There’s a relatively new one called ‘ADrive’ at http://www.adrive.com

    Comment by AndroidGuys — December 11, 2007 @ 4:04 pm

  8. Great resource list! I’ll post a link to it on my blog for my readers to access. If you do a list of online backup services, remember to include Carbonite on your list!
    ~Monica

    Comment by Monica Ricci — December 12, 2007 @ 12:03 am

  9. very interesting, but I don’t agree with you
    Idetrorce

    Comment by Idetrorce — December 15, 2007 @ 11:12 am

  10. Thanks for this great resource. It is inspiring me to get organized in the new year!

    I discovered your article on the Working from Home Carnival and have linked to it from my blog.

    Comment by Liz Fuller — December 16, 2007 @ 4:41 pm

  11. clearcontext – it’s not free it’s about one of the best email organizing pieces of software out there. Check it out.

    Comment by Maria — February 9, 2008 @ 10:06 pm

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